Using Technology to Maximize Employee Productivity

Technology is a great tool to help improve the productivity of employees. Technology helps alleviate employees of menial, repetitive, and data entry tasks. The productivity gains from technology have been increasing every year for the last twenty or so years. We have seen an evolution from replacing people having to file folders, looking up pricing in price books, and even data entry tasks. Today we are seeing even more improvements with AI and computer learning replacing basic customer service interactions and predicting inventory needs.
Technology also helps improve everyday employee workflow. As a Managed Services Provider we work with companies everyday on optimizing their productivity and here are the 4 solutions that provide some of the largest productivity gains.
1. Multiple Monitors – To the users that have never used multiple screens, they often view it as excessive but users that have experienced the benefits often can’t live without them. Multiple monitors maximize productivity by allowing users to view different applications at the same time in full screen such as using Outlook while looking at an order or copying data from one system to another.
2. Appointment Setting – Microsoft Bookings, AppointmentCore, Calendy, and others provide easy ways for users to allow their customers, vendors, and colleagues setup meetings without the productivity killer of the back-and-forth emails trying to select days and times. This solution is great for CPA firms to setup tax appointments or salespeople trying to book intro or demo calls
3. Inter-company communication – Microsoft Teams, Slack, and others enable workers to communicate and collaborate weather they are in the next office over or across the globe. Enabling these chat tools allow employees to get answers much quicker than email or phone calls permit.
4. File Sharing / Cloud Storage – Using a cloud storage or sharing solution allows workers in any location retrieve, edit, and produce company data. These solutions cut the tie between the physical location and access to company data, as long as the proper security is enabled this is a great way to enable remote work.
Companies should be looking to enable as many of these and any other identifiable productivity improvement because the ROI is usually exponential. Employees are also grateful that companies are investing in maximizing their productivity tools.